Solutions For Schools

A simple yet effective system for recording pupils who are authorised to be absent from school during the day whilst at the same time issuing them with an authorised absence pass.

The authorised absence system enables a school to record all pupils who are temporarily absent from school during the day. Each pupil leaving the school is issued with an absence pass, proving that they have permission to be out of school if challenged by a person of authority. The absence register provides a complete list of all pupils who are/have been absent, including the reasons why.

As each pupil needs to leave the premises, they report to the point where the system is held in the school and hand in any documentation proving their reasons for needing to leave e.g. medical appointment card. The pupil’s details, reason for their temporary absence and an authorising signature are recorded on the absence pass as well as an expected return time.

At the same time as completing this pass, the absence register is automatically updated. This ensures that the school office has an up-to-date register of all pupils who are temporarily absent which is especially useful during emergency evacuations.

The latecomers registration system enables a school to record all pupils who arrive late for school. Each late pupil is issued with a latecomers pass, proving that they’ve been recorded as late but also acting as a classroom pass that must be signed by the teacher. The latecomers register provides a complete list of all pupils who have arrived late for school, including the reasons why.

As each pupil arrives late for school they report to the point where the system is held, more often than not, the school office. The pupil’s details, together with the reason for their late arrival is recorded on the latecomers pass.

At the same time as completing this pass, the latecomers register is automatically updated. This ensures that the school office has an up-to-date register of all late arriving pupils. This helps to highlight pupils persistently arriving late which may require further investigation.

The pass is issued to the pupil who must get it signed by the teacher. This helps to ensure that once they have been recorded as late, they remain in school.

The pass is handed to the pupil’s parent at the end of the day. The register can be used to update any computerised registration systems.

The Medicine Administration System can help your school implement best practices for recording when medication has been given to pupils during the school day.

The system allows a school to keep a record of all medicines taken by pupils whether self-administered or administered by staff. The slip is provided to the parent/guardian as confirmation of what medicine was administered, when, in what dosage, by whom etc. The register provides a permanent record for the school of all medicines administered to all pupils.

The medicine slip is completed as each pupil either self-administers medicine or it is administered by a staff member. The details on the slip automatically copy through to the register as the slip is completed. The register not only provides useful analysis but also provides vital information that may be required at a later date.

The medicine slip can either be placed in the pupil's bag, diary, or be handed to the parent/guardian when they are collected from school. This ensures that parents/guardians are fully informed of medicine administered and any problems arising, meaning they can then seek further information from the school if desired.

Each register consists of 12 slips. An optional form for Parental Agreement for School to Administer Medicine is also available with the system. The system is fully customisable to suit individual schools' needs.

The School Incident Register system allows a school to make a record of all incidents occurring to pupils throughout the school day, however insignificant. The incident slip generated is provided to the parent/guardian, keeping them fully informed of incidents, locations, witnesses, treatment etc. The incident register provides a chronological list of all incidents throughout the school, providing useful analysis and statistics.

When an incident occurs, the incident slip is completed with details of the incident.

As this slip is completed, the entry in the incident report form register is automatically created. This provides an accurate record of all incidents throughout the school such as common incident locations, names of children who often appear on the register, children suffering from recurring incidents etc. The register not only provides useful analysis but also provides vital information should an incident be investigated at a later date.

The incident report form slip can either be passed to the parent/guardian when the child is collected from the school or can be passed to the child who will hand this to the parent/guardian when they arrive home. This ensures that parents/guardians are fully informed of all incidents relating to their children and can then seek further information from the school or a medical check-up if desired.

The fully branded Toilet and Continence Book helps your school by helping keep accurate records of instances during the day where a staff member has had to clean or change a child who has wet or soiled themselves.

The toilet and continence book provides a way to create a record of the instance and provide a tear-off notification slip for parents or guardians to inform them in a discreet and sensitive manner.

As each instance occurs, the responsible member of staff completes the slip, recording details such as date and time, child's name, names of assisting staff members, the nature of the instance and what care was provided. The top slip can be torn off and returned directly to the parents/guardians when the child is collected, or placed inside the child's school bag. A permanent copy remains in the book and can be used to provide evidence when applying for SEN support or to highlight behavioural patterns.

The Toilet and Continence Book is especially suited for Early Years or SEN environments and can help to implement best practices for safeguarding and creating a supportive school environment.

Each book consists of 30 duplicate pages, and is fully customisable to suit individual school's needs.

Each book is printed in your school logo and colours.

The Bespoke Monitoring of Teaching and Learning Record helps your school by helping keep accurate records of behaviour and observations in the classroom with this simple tool for senior school management on learning walks or classroom visits.

This chequebook sized pad can record 30 classroom observations, with space for basic information about classroom size, date and time, and room for notes. The tear-off slip can be filed in a teacher's personnel file, whilst the duplicate copy remains with the pad as a permanent record for the school.

The pad is a simple way to provide evidence during external inspections showing a school's commitment to a high quality learning environment.

Each book consists of 30 duplicate pages, and is fully customisable to suit individual school's needs.

When parents/guardians need to send money into school with their child for whatever reason, they can simply insert the money into the school cash collection envelope and seal it closed. The envelope provides space to indicate who the money is from and what it is to be used for.

Manage your busy reception area or site in-house with SG World’s ID card printer range. Purchasing an ID card printer puts the ability to create personalised ID cards for visitors or staff in your hands. SG World can also supply refills for ID card printer consumables.

Our ID Printers are ideal to use with Electronic Visitor Management Systems sold by SG World.

For pre-arranged events, the wristbands can also be customised to a list of attendees or, for school trips and educational use, can include relevant safeguarding information such as emergency contacts or medical information.

The Zebra HC100 Wristband Printer can print adult and child size wristbands in black and white. Wristband cartridges are sold separately.

SG World’s pre-printed lanyard range contains a large stock of coloured lanyards for all purposes. Some of the options include:

Staff Lanyard, Visitor Lanyard, Contractor Lanyard, Temporary Lanyards, Parent Lanyards, Supply Teacher Lanyard, First Aider Lanyard. Volunteer Lanyard, Governor Lanyard, Student Lanyard, Lunchtime Supervisor and Security Lanyard.

SG World’s large selection of wallets are used to display Paper Visitor Passes or Plastic ID Cards and come in a range of colours and sizes for ID Cards and High Visibility options. All ID Wallets have a convenient space to attach metal clips or lanyards. SG World also supply larger document wallets to display Permit To Work documentation as well as waterproof sealable wallets for use with Pre-use Safety Inspection Checklists.

SG World silicone wristbands are a durable and attractive solution for your safeguarding or event management needs. These bespoke wristbands are available plain, printed, embossed or debossed. Multiple colours and glow-in-the-dark options are available, or the wristbands can be Pantone colour matched to exactly suit your specifications.

The wristbands come in adult (202mm), Youth (180mm) and Infant (150mm) sizes and are waterproof, making them an attractive choice for outings such as school trips.

The minimum order quantity is 100 wristbands and there is a three week lead time from proof approval to delivery.